Terms & Conditions
Olifica provides informational tools to help perfumers create and manage fragrance formulas. We strive to keep ingredient data (including IFRA guidance) accurate and current, but Olifica does not guarantee completeness or legal compliance for any jurisdictions or finished-product uses. You are responsible for testing your products and ensuring compliance with applicable laws, regulations, and safety standards before sale or distribution. If in doubt, consult a qualified regulatory or toxicology professional.
Agreement between: Olifica (the “Company”, “we”, “us”) and you (“you”, “User”, “Member”).
1. Acceptance of Terms
By using Olifica’s website, apps, or services (“Service”), you agree to these Terms & Conditions (“Terms”). If you do not agree, do not use the Service. Continued use after changes constitutes acceptance of the updated Terms. (Standard; see SaaS TOS guidance.)
1A. Data Storage and Backups
While Olifica takes reasonable steps to protect your data, we cannot guarantee that formulas or other content will always be preserved. We are not responsible for any loss, corruption, or deletion of data resulting from server issues, technical failures, or other events beyond our control. We strongly encourage you to regularly back up and save copies of your formulas outside of Olifica to prevent loss in the event of a system crash or service interruption.
2. Eligibility / Who May Use the Service
You must be at least [18] years old (or the age of majority in your jurisdiction) and have legal capacity to enter contracts. By registering you confirm you meet those requirements.
3. Account Registration & Credentials
You must provide accurate information. You are responsible for safeguarding your account credentials and all activity under your account. Notify us immediately of any unauthorized access.
4. Subscriptions, Billing & Payment Methods
4.1 Subscription access — The Service operates on recurring subscription billing (monthly or annual) as selected during signup.
4.2 Payment methods — We accept credit/debit cards and payment processors (e.g., Stripe, PayPal) or other methods we list at checkout. By providing payment info you authorize recurring charges. (List exact processors you plan to use and link their TOS.)
4.3 Billing cycles & changes — Billing begins when you subscribe. Price changes will be communicated in advance; continued use implies acceptance.
4.4 Failed payments & collections — If payment fails, we may suspend access until payment is made. We may retry or use a third-party collection service.
5. Free Trials & Promotions
If offered, free trials convert to paid subscriptions unless cancelled before the trial ends. We may limit one trial per user/email/payment method.
6. Refund & Cancellation Policy
6.1 Cancellation — You may cancel at any time via your account settings. Cancellation takes effect at the end of the current billing period unless otherwise stated.
6.2 Refunds — Our standard policy: subscriptions are non-refundable for the past billing period. For annual customers we may offer pro-rated refunds or credits at our discretion (recommended best practice: at least consider unused-period refund for annual plans). See practical notes below.
7. Changes to Service & Features
We may modify or discontinue features (including ingredient data, IFRA checks, or pricing) with notice. We may also add, limit, or remove functionality. You agree features can change and that we are not liable for changes.
8. User Content, Ownership & License
8.1 Your content — You retain ownership of content you upload (formulas, notes).
8.2 Community sharing — If you share formulas publicly, you grant other users a license as described in the UI (e.g., attribution, CC license, or no-commercial-use). Spell out the default sharing license in the app and let users choose.
8.3 Prohibited content — Illegal, infringing, or harmful content is prohibited. We may remove content violating policy.
9. Intellectual Property (Our Rights)
All software, branding, designs, and content provided by Olifica are owned by Olifica (or licensors). You may not copy, modify, distribute, or create derivative works except as expressly permitted.
10. Acceptable Use / Prohibited Uses
You must not reverse engineer our service, attempt unauthorized access, interfere with the Service, scrape data, or use the Service for illegal activities. Violation may lead to suspension or termination.
11. Compliance & Safety; IFRA / Ingredient Guidance
11.1 Informational only — Ingredient properties, IFRA guidance, and regulatory notifications provided are informational and for convenience. We strive for accuracy but do not guarantee regulatory compliance in any jurisdiction. You are responsible for ensuring the final product meets applicable regulations and for conducting required testing and safety assessments (including patch testing, stability, toxicology).
11.2 IFRA warnings — Olifica may warn you when formulas exceed IFRA guidance based on the ingredient data we maintain. These warnings are advisory and do not replace formal compliance certification or regulatory consultation. (Example fragrance site language and vendor T&Cs show similar disclaimers.)
12. Warranties; Disclaimers
12.1 No warranty — The Service is provided “AS IS” and “AS AVAILABLE.” We disclaim all warranties, express or implied, including merchantability, fitness for a particular purpose, or non-infringement, to the fullest extent permitted by law.
12.2 Data accuracy — We do not warrant the accuracy, reliability, completeness, or timeliness of ingredient data, third-party information, or user-submitted content.
13. Limitation of Liability
To the maximum extent permitted by law, Olifica’s liability for any claim arising out of or related to these Terms or the Service is limited to the amount you paid to Olifica in the [12] months preceding the claim (or $100 if less). We are not liable for indirect, incidental, special, punitive or consequential damages.
14. Indemnification
You agree to indemnify and hold Olifica harmless from claims arising from your use of the Service, violation of these Terms, or infringement of third-party rights.
15. Termination & Suspension
We reserve the right to suspend or terminate your access for violations of these Terms, failed payments, or if required by law. On termination some data may be deleted after a retention period; consider offering export tools and retention policies.
16. Third-Party Services & Links
We may link to third-party services, data, or suppliers. We are not responsible for third-party content or availability. Affiliate or supplier relationships must be disclosed.
17. Governing Law & Dispute Resolution
Specify governing law (e.g., State of [California] or your choice) and dispute resolution (arbitration vs court). Provide small-claims exception or arbitration opt-out if desired. (Consult counsel for enforceability in target jurisdictions.)
18. Changes to Terms
We may update these Terms; if changes are material we’ll provide notice (e.g., 30 days). Continued use after notice means acceptance.
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We may modify or discontinue features at any time, with or without notice.